Quick Start (TL;DR)
Run smarter meetings in minutes — here’s all you need:
- Login or Continue as Guest. Start instantly, or sign in to sync sessions across devices.
- Add Agenda Items. Title, presenter (optional), and duration; reorder with ↑ / ↓.
- Start the Meeting. Color cues keep you on time: 🟢 on track, 🟡 warning, 🔴 overtime.
- Share the Live Viewer. Use the QR/link so attendees can follow along in real time.
- Export Summary. Export CSV for notes and follow-ups.
💡 Pro tip: Save recurring meetings as templates — perfect for weekly stand-ups and 1:1s.
Welcome to AgendaGlow — your smart meeting timer and agenda manager.
This Operating Manual shows how to log in, build agendas, run on-time meetings with color cues, share a live viewer, and export summaries.
Version 1.0 • Updated Oct 2025
Contents
- Login & Session Setup
- Create / Edit an Agenda
- Templates (Save & Reuse)
- Run the Meeting (Timer)
- Share the Live Viewer
- After the Meeting: Summary & Export
- Sounds & Alerts
- Connectivity Modes
- Best Practices
- Troubleshooting
- Privacy & Permissions
- Version History
- Contact & Support
1️⃣ Login & Session Setup
When you open AgendaGlow, the first screen is Login.
Modes
- Anonymous Login – Instant access; creates a temporary ID stored locally.
Use for quick meetings, testing, or offline mode. - Full Login (email/password) – Persists sessions to the cloud for cross-device access.
Use for frequent users or team sharing.
Session Metadata
After login, set:
• Organization / Team
• Meeting Title
• Session ID (autogenerated, editable)
Then tap Continue → Setup.
💡 Tip: You can start anonymously and switch to full login later without losing data.
2️⃣ Create / Edit an Agenda
Add items
- Tap ➕ Add Item
- Enter Title, optional Presenter, and Duration (min)
- Use ↑ / ↓ to reorder
Time Thresholds
- Basic mode (default): Yellow ≈ 67 %, Red ≈ 90 % of item time
- Configurable mode: Edit per-item values in Settings
3️⃣ Templates (Save & Reuse)
Reuse an agenda without rebuilding.
- Save Template: tap 💾 Save Template → Name it (e.g. “Weekly Stand-Up”)
- Load Template: 📂 Load Template → Pick one
- Rename/Delete: Long-press template in list
💡 Templates save locally — no internet required.
4️⃣ Run the Meeting (Timer)
- Tap Start Meeting
- Follow color cues:
🟢 On Track 🟡 Approaching Limit 🔴 Over Time - Use Pause / Resume and Next Item
If an item overruns, the timer turns red and shows overtime until you advance.
5️⃣ Share the Live Viewer
Let participants follow in real time.
- Open QR or Link from Settings or Summary
- Viewer URL:
https://agendaglowviewer.dozenred.com/view/<UserID>/<SessionID> - Shows current item, color status, and timing
⚠️ Viewer updates live only when online — offline sessions sync when reconnected.
6️⃣ After the Meeting – Summary & Export
After the final item, AgendaGlow shows a Meeting Summary with planned vs actual times and total duration.
- Tap 📤 Export Summary (CSV) to save or share.
- After export, you’ll return to Setup.
7️⃣ Sounds & Alerts
| Sound | When it plays | Toggle in Settings |
|---|---|---|
| Chirp | Yellow threshold (warning) | ✅ |
| Buzzer | Red threshold / end of item | ✅ |
Audio files: alarmchirp.mp3, endbuzzer.mp3
8️⃣ Connectivity Modes
| Mode | Description |
|---|---|
| Online | Syncs timer state to Database for live viewer |
| Offline | Runs fully local; results sync on reconnect |
| Watchdog | Writes heartbeat every ~15 s to show freshness |
9️⃣ Best Practices
- Keep agenda items focused (5–10 min)
- Use templates for recurring meetings
- Show the QR viewer at start so attendees can follow
- Pause for discussions instead of extending every item
- Export the summary for minutes or follow-ups
🔧 10 Troubleshooting
| Problem | Likely Cause | Fix |
|---|---|---|
| QR won’t scan | Glare / low contrast | Increase brightness or darken background |
| No sound | Muted or off in Settings | Toggle on + check volume |
| Viewer says “Disconnected” | Paused / offline | Resume timer or reconnect Wi-Fi |
| CSV won’t open | Wrong app | Use Excel / Sheets / Numbers |
| Timer jumped ahead | Device sleep | Enable “Keep Awake”; plug in for long sessions |
🔒 11 Privacy & Permissions
- Local storage: Templates and exports
- Internet: Sync and login (if online)
- No personal meeting data is sold or shared.
Policy: dozenred.com/privacy-policy
🕓 12 Version History
| Version | Date | Key Updates |
|---|---|---|
| 1.0.0 | Oct 2025 | First public release — Database login, live viewer sync, CSV export, offline mode |
| 1.1.0 | Coming Soon | iOS build, dark mode refinements, custom sound picker |
💬 13 Contact & Support
DozenRed LLC
📧 support@dozenred.com
🌐 dozenred.com